ABOUT :: I Do Hawaii Weddings & Events

Day of Coordination

Pre-Wedding:

Consultations: 1-2 consultations (1 month prior).
Document Review: Review all wedding-related documents.

On the Wedding Day:

Vendor Supervision: General supervision of all vendors.
Main Contact: Serve as the main contact person for the day.
Setup Confirmation: Confirm setup and arrangements.
Item Setup: Set up items provided by the couple (e.g., name cards, welcome table items, menus, candles, linens).
Rehearsal: Conduct rehearsal (additional charge if outside of contracted hours).
Guest Assistance: Assist the couple and guests.
Timeline Direction: Direct the wedding timeline.
Final Balance Review: Review final balance with the venue (if applicable).

Month of planning

Pre-Wedding:

Consultations: Unlimited consultations (1 month prior).
Venue Collaboration: Collaborate with venue managers.
Vendor Supervision: General supervision of all vendors.
Schedule Provision: Provide a detailed schedule for the wedding day to all vendors and the couple.
Final Confirmation: Confirm all vendors and details (1-2 weeks before the wedding).

On the Wedding Day:

Overall Process Management: Manage the overall process with venue managers.
Vendor Supervision: General supervision of all vendors.
Main Contact: Serve as the main contact person for the day.
Venue Setup Confirmation: Confirm venue setup.
Item Setup: Set up items provided by the couple (e.g., name cards, welcome table items, menus, candles, linens).
Rehearsal Coordination: Conduct rehearsal.
Guest Assistance: Assist the couple and guests.
Timeline Direction: Direct the wedding timeline.
Final Balance Review: Review final balance with the venue (if applicable).

Full Wedding Planning

Pre-Wedding Services:

Consultations: Unlimited consultations available through various communication methods (limited on weekends or during the wedding).
Venue Booking: Assist with selecting and securing the ideal venue.
Vendor Coordination:
- Provide and arrange a comprehensive vendor list.
- Communicate with venue managers and collaborating vendors, including on-site meetings if necessary.

Detailed Planning:
- Create a detailed wedding day schedule and layout design using professional planning software.
- Provide a wedding checklist to keep track of tasks and deadlines.

Budget Management: Develop and manage a budget tailored to the couple's preferences.
Vendor Reservations: Handle reservations and payments for all selected vendors.
- Recommendations and bookings for:
  - Photographers
  - Catering services (menu provision based on guest count/budget)
  - Hair and makeup artists
  - DJs, MCs, and sound system providers
  - Reception programs, musicians, and entertainers
  - Rental companies for decor and equipment

Site Visits: Conduct site visits to the wedding and reception venues as needed.
Event Planning:
- Organize pre- and post-wedding events (e.g., rehearsal dinners, after-parties, family meetings).
- Handle hotel group bookings and arrangements for guest shuttles or limousines.
- Recommend local travel agencies for out-of-town guests.

On the Wedding Day:

Overall Coordination: Work closely with venue managers to manage the overall process.
Main Contact: Serve as the primary contact for the day, ensuring everything runs smoothly.
Venue Setup Confirmation: Check and confirm the setup of the venue.
Item Setup: Set up wedding-related items provided by the couple (name cards, welcome table items, menus, candles, linens, etc.).
Rehearsal Coordination: Conduct rehearsal (either on the wedding day or prior).
Guest Assistance: Assist the couple and guests throughout the day.
Timeline Direction: Direct the wedding timeline to ensure all events occur as planned.
Final Balance Review: Review the final balance with the venue, if applicable.

Dayof Coordination

Collaborate with wedding and reception venue managers to manage the overall process.
Generaloversight of all vendors.
Supervise andcoordinate the entire situation until the end of the wedding.

$250 /hour for 1 coordinator under 50 guests
$350 /hour for 2 coordinators for 51 - 100 guests
$450 /hour for 2-3 coordinators over 101 guests

Month of planning

Collaborate with wedding and reception venue managers to manage the overall process.
Generaloversight of all vendors.
Weprovideadetailed timeline of the wedding day to all participating vendors and the bride and groom.
Finalconfirmation of all vendors and details 1-2 weeks before the wedding.
Supervise andcoordinate the entire situation until the end of the wedding.

Simple beach wedding $626 ~
Ceremony: $1,995 ~
Ceremony + reception: $3,900 ~

Full Wedding Planning

Collaborate with wedding and reception venue managers to manage the overall process.
Generaloversight of all vendors.
Weprovideadetailed timeline of the wedding day to all participating vendors and the bride and groom.
Finalconfirmation of all vendors and details 1-2 weeks before the wedding.
Supervise and coordinate the entire situation until the end of the wedding.
Initial Consultation I Do clients are contacted by their assigned coordinator to discuss general event details. Clients are also provided on our Preferred Vendor list to assist with research and eventual selection of all vendors, including tent and materials, catering, dessert, staffing, floral and design, entertainment, officiant, and other vendors. It is important to note that clients select their own vendors under this coordination service.
Vendor Confirmation Upon receipt of all vendor information, the I Do coordinator will contact every vendor to confirm arrangements. The coordinator will discuss the details of the client’s event and any specific needs of each vendor. If necessary, vendor arrangements to visit the property will also be made at this time.
Layout and Design I Do coordinators provide clients with a map of the selected venues, the layout of the event within each venue, and notes detailing design, as necessary. The Layout and Design are delivered well in advance of the event date to allow time to discuss and revise any final details.
Event Timeline I Do coordinators provide clients with a full event timeline that includes: (i) event set-up times, (ii) a detailed timeline of the event from start to finish, including all important program elements, and (iii) event take-down times. The Event Timeline is also delivered well in advance of the event to allow time to discuss and revise any final details. Prepare and provide a draft timeline to a detailed timeline to suppliers and service providers and the bridal party.
Final Walk Through I Do coordinators will conduct a final walk-through with clients the week of the event. At this time, final timeline details are discussed, and clients may deliver any special favors or decorations to the property. Rehearsals, if needed, are also held the week of the event or the day of the event.
Day-Of Coordination On the day of the event, the I Do coordinators are on-site to manage and direct event set-up, the Event Timeline, and event take-down. I Do coordinator has the support of one or two coordination assistants and a venue manager to assist with any questions or concerns related to the Layout and Design and Event Timeline.
Unlimited consultations via email, text, Kakaotalk, and/or telephone.
Assistance with budget and breakdown of costs.
Findandarrange all suppliers and service providers.
Management and coordination with Ceremony and Reception location personnel.
Visit the ceremony and reception location before Wedding Day.

Simple Beach Wedding: $1,850~
Ceremony only: $2,995~
Ceremony + reception:

$5,900 ~ under 50

+$500 ~ for 51-100

+$800 ~ over 101

* Additional charges may apply if the meeting is on a weekend or depending on the distance.

I DO PLANNING SERVICE